Partner Portal

At AHW, we work to assure that our partners can implement successful research, education, and community projects while assuring we steward the financial resources of our endowment on behalf of people of Wisconsin. Find resources, reference materials and forms for funded projects below.

If you can’t find what you’re looking for or need help, contact us!

Community Partner log-in

To assist our community partners in connecting, collaborating, and sharing documents and reports, AHW uses the Medical College of Wisconsin’s online learning management system called Desire2Learn (D2L).

Each project will have its own unique D2L collaboration space assigned to it. If you have trouble accessing your project’s collaboration space, please contact your project’s academic partner or program officer.

Partner Resources

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  What do HWPP & REP stand for?

To support the AHW 2014-2018 Five-Year Plan, our funding is structured in two components: The Healthier Wisconsin Partnership Program (HWPP) and Research and Education Program (REP). HWPP supports improvements in public and community health through community-academic partnerships. REP supports health advancements through scientific discovery and enhanced educational programs at MCW.

   

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  What is IRB approval?

An Institutional Review Board (IRB) evaluates projects for compliance with applicable human subject laws and regulations.

All HWPP projects are considered community-engaged research. Therefore, we require that all projects must obtain approval through a Human Research Protection Program to ensure that human participants are protected during the collection of information from project participants and/or the publication or dissemination of project results.

Please see your Award Administration Manual for details, roles and responsibilities, and ongoing training requirements. 

  What are HWPP’s payment procedures?

HWPP funds are provided through an expense-reimbursement model. Only the primary community partner organization listed on the Funding Agreement may directly invoice AHW.

Please review AHW’s Direct, Indirect and Unallowable Costs requirements, and see your Award Administration Manual for details on the payment procedures and responsibilities.

  Where can I find the HWPP Invoice Form?

The HWPP Invoice Form is available in the Content section of your project’s D2L collaboration space.

  How do I submit a Project Change Request?

All project change requests must be approved by AHW in advance of the changes being made. No project change requests may be made during the final 30 days of the award period.

To request a project change, complete the Project Change Request Form available in the Content section of your project’s D2L collaboration space.

Before submitting any project change request, please review your Award Administration Manual for details on the process and AHW requirements.

All requests are subject to full review and approval. Changes may not be implemented prior to receiving approval from AHW.

  Can our project carry forward unexpended funds?

We understand that multiple-year projects may need to carry forward (roll over) unexpended funds from year to year. The amount of funds requested for carry forward to the next fiscal period may not exceed 20% of the total award amount.

To submit a carry forward request, complete the Carry Forward of Unexpended Funds Request Form available in the Content section of your project’s D2L collaboration space. Be sure to review your Award Administration Manual for details on the process and requirements with submission.

All requests are subject to full review and approval. Changes may not be implemented prior to receiving approval from AHW.

  Are we allowed an extension of the time to complete our project?

If your project is unable to complete the proposed work prior to the original project end date, you may request a no-cost time extension. The request must be made between 90 and 180 days prior to the project end date and may not exceed 20% of the total award amount nor six additional months past the original end date.

To request a no-cost time extension, complete the No Cost Time Extension Request Form in the Content section of your project’s D2L collaboration space. Be sure to review your Award Administration Manual for details on the process and requirements with submission.

All requests are subject to full review and approval. Changes may not be implemented prior to receiving approval from AHW.

  How can we request a Technical Assistance Provider (TAP)?

Funded projects can receive customized technical assistance on strategies to improve health through pre-approved Technical Assistance Providers (TAPs). TAPs are external consultants with expertise in specific areas. You will find a current HWPP Technical Assistance Provider List in the Content section of your project’s D2L collaboration space.

Each partnership will have up to 10 hours total during your project period to engage with one or more TAPs of your choosing, based on availability.

To request TAP assistance, complete the Technical Assistance Providers Funded Project Request Form, available in the Content section of your project’s D2L collaboration space.

   

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  Where can I find the most recent policy notices and updates?

You can find recent REP policy revisions and changes below.                                        

Anti-Nepotism – Notice of Revision to the Anti-Nepotism Policy (PDF)
Effective as of January 1,2016                                      

No-Cost Extension – Notice of Policy Change: No-Cost Extension (PDF)
Effective as of January 2, 2014

Recruitment Expense – Notice of Revision to the Recruitment Expense Policy (PDF)
Effective as of January 1, 2016

Salary Limitation – Notice of Salary Limitation on AHW Research and Education Awards (PDF)
Effective as of February 1, 2016

Transfer of Equipment – Notice of Revision to the Transfer of Equipment Policy (PDF)
Effective as of January 1, 2016

  How do I submit a project change request?

All award changes must be approved prior to implementing any changes. No programmatic changes may be made during the final 30 days of the award period. 

To request a change to an award, PIs need to complete and submit the AHW REP Change Request Form with all required sections and documentation. Please see your Award Administration Manual for specific details on the process and allowable changes (budget, personnel, scope of work, etc.).                              

All requests are subject to full review and approval. Changes may not be implemented prior to receiving approval from AHW.

  Can our project carry forward unexpended funds?

We understand that multiple-year projects may need to carry forward (roll over) unexpended funds from year to year.

To submit a carry forward request, review your Award Administration Manual for details on the process, then complete AHW REP Change Request Form.

All requests are subject to full review and approval. Changes may not be implemented prior to receiving approval from AHW.

Please note: Carry forward requests will not be accepted and/or reviewed during the month of June. PIs should plan accordingly.

  Are we allowed an extension of the time to complete our project?

If your project is unable to complete the proposed work prior to the original project end date, you may request a 12-month no-cost extension and use of unexpended funds. No additional funds will be obligated by AHW.

To request a no-cost extension, review your Award Administration Manual for additional details and specific guidelines before completing the AHW REP No-Cost Extension Request Form.

All requests are subject to full review and approval. Changes may not be implemented prior to receiving approval from AHW.

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